St. Madeleine Sophie Church
Pastoral Council
Minutes from Most Recent Meeting
Note: these minutes are to be presented for approval at
next Pastoral Council Meeting.

 

ST. MADELEINE SOPHIE PASTORAL COUNCIL

5/5/08 Meeting Minutes

Present: Fr. Jim Belogi, Rocco Solimando, Dan Bolognino, Gloria Towle-Hilt, Kathy DeLaMater, Earle Flatt, Cathy Golas, Janet DeMania, Mike Murphy, Julie Haynes, Sue Hanson,Teresa Kovarovic, Sr. Marilyn Hickey, Sr. Sheila Christensen, Laura Conroy, & Cathy Brennan.

Opening Prayer: Laura Conroy

Approval of Minutes Accepted.

Additions to Agenda None

Chair Remarks None.

Ministry Area Reports .

Liturgy Team-- Julie Haynes reported that at the last Liturgy Team meeting they evaluated Lent and Easter and the team felt that things went well. The Graduation mass is scheduled for June 8 at 11:30 AM. Commissioning of eucharistic ministers will be at masses on May 24/25.

Called to be Church—Members of the Pastoral Council felt that the parish-wide meeting went very well although the attendance could have been better (110 people attended). Fr. Jim said that the Called to be Church core meeting will be on Wednesday, May 7th. It is hoped that the Administration Committee will be ready to present their recommendations at that time. The option of linkage to merger with OLA and Immaculate Conception is a strong possibility. Linking Our Lady of Fatima in Delanson with OLA is also being considered. The status of St. Margaret of Cortona has not been resolved. The possibility of linking or merging St. Madeleine Sophie and St. Gabriel is being explored. The pros and cons of linking versus merging were discussed. The Bishop, his staff and a committee will review all recommendations.

Committee Reports

Discernment-Gloria reported that 13 nominations were received, and 9 people accepted. There are 4 positions open for at large representatives. Discernment will be held on May 21st from 7-9 PM. Mike Murphy will prepare a bulletin announcement and Dan Bolognino will write prayers of the faithful.

Pastor’s Remarks—Fr. Jim spoke about the Bishop’s Appeal. The response was very good for the 1st week with a little under half of the assessment coming in. The second week had 161 additional responses for a total of 406 responses so far. Our assessment is up from last year ($102,000). First Communion will be held this Saturday, May 10th at 9 AM and 11 AM. There are 123 children receiving their first eucharist.

Closing Prayer-Laura Conroy

Next meeting Monday, June 2, 2008 at 7:30 in the church meeting room.

Materials for the meeting should be given to Cathy Brennan by Wednesday, May 28.

 

 

 

ST. MADELEINE SOPHIE PASTORAL COUNCIL

2/4/08 Meeting Minutes

Present: Fr. Jim Belogi, Rocco Solimando, Dan Bolognino, Janet DeMania, Mike Murphy, Julie Haynes, Carm Brooks, Sue Hansen, Terri Bouchard, Charlie Bouchard, Teresa Kovarovic, Caroline Schafer, & Cathy Brennan.

Opening Prayer: Sue Hansen

Approval of Minutes Accepted.

Additions to Agenda None

Chair Remarks Rocco reminded Pastoral Council members to submitted pictures to the rectory or call him to take their picture if their picture was not on the bulletin board.

Ministry Area Reports .

Liturgy Team A written report was submitted. Julie Haynes added that the Liturgy Team was preparing for Lent and Easter and will meet again next Tuesday. She mentioned that the Stations of the Cross with Clowns will be at St. Madeleine Sophie Church on February 29th at 7:30 PM.

Called to be Church—Cathy Golas and Earle Flatt were at subcommittee meetings and unable to attend the pastoral council meeting. Fr. Jim explained how the planning groups have been broken down into subcommittees: Administration, Christian Service, Prayer and Worship and Faith Formation. Sue Hansen is on the Christian Service subcommittee. She spoke about the Frassati Society which is a social and Christian service group for single people in their 20’s and 30’s. Brian Slezak from St. Margaret of Cortona is trying to get more people involved in it. There will be a communication planning meeting for Called to Be Church at St. Clare’s on February 13th. Preliminary recommendations are due on April 15th and final recommendations will be due in June. (See report below.)

Committee Reports

Discernment-Committee will report next month. Mike Murphy agreed to join the committee.

Pastor’s Remarks—No remarks.

Closing Prayer-Sue Hansen

Next meeting Monday, March 3, 2008 at 7:30 in the parish hall basement, south side.

Materials for the meeting should be given to Cathy Brennan by Wednesday, Feb. 27.

Called to be Church report from Cathy Golas received after pastoral council meeting:

We had a prayer ceremony at St Gabriel's to begin the planning process among the parishes.  Many folks are struggling with the implications of what we are about to do--the meeting was very productive as facilitated by Fr Cebula of OLA

 The large group from Called to Be Church is now breaking down into committees in order to start making recommendations to the large planning group.  Each parish has at least 2 representatives on each of the committees.  Fr. Jim asked Srs. Marilyn and Shelia to serve on the faith committee--Paul Doyle and I are also on that committee. Other topics are administration (pastors, finance folks), life long faith formation( including Catholic Schools) , and social justice.  At our Feb meeting, we are to start giving the recommendations from each committee to the general large group and by April have a much firmer plan ready to present to the diocese.

Since the diocese is encouraging closure then merger then linkage, some folks are disturbed by that paradigm.  Considering the parishes in our group, we are doing pretty well--but inner city parishes will really be under pressure to reconfigure.   I think a lot of what our planning groups do will be to try to have our parishes work more closely together, consolidate programs in parishes, etc.  The biggest issue remains the sacramental ministry, as we will only have 3 priests for 5 parishes in the next few years.

 

 

1/7/08 Meeting Minutes

Present:  Fr. Jim Belogi, Rocco Solimando, Dan Bolognino, Cathy Golas, Kathy DeLaMater, Julie Haynes, Carm Brooks, Sue Hansen, Terri Bouchard, Charlie Bouchard,  Gloria Towle-Hilt,  Caroline Schafer, Earle Flatt, Sr. Sheila Christensen, Sr. Marilyn Hickey, &  Cathy Brennan.

I.                    Opening Prayer:  Earle Flatt 

II.                  Approval of Minutes Accepted.

III.                Additions to Agenda  Add Discernment.

IV.               Chair Remarks  Rocco commented that the Pastoral Council pictures on the bulletin board needed to be updated and he volunteered to take pictures of the members with his digital camera.

V.                 Ministry Area Reports  .    

A.     Faith Formation  A written report was submitted. First Reconciliation will be celebrated this Tuesday, Jan. 8th at 7 PM and Saturday, Jan. 12th at 11 am.  121 children are scheduled to receive this sacrament.  On Jan. 16th, there will be a meeting for parents of children who will be celebrating First Communion this year.  PARET will be offering a 6 week bible study course called Food From Heaven during Lent.  Liturgies for the Religious Education classes will be held on Jan. 22 at 7:30 pm for grades 6-8 and Jan. 31 at 5:15 pm for grade 1-8.  On Jan. 26th, children will assist with the 4 pm liturgy.

B.     Liturgy Team Will report next month.

C.     Christian Service-A written report was submitted. The St. Vincent de Paul Society did a great job distributing Christmas food baskets and gifts to 120 families in need.  Gloria will contact the League of Women Voters to organize voter’s registration in the spring.  She was able to sign up 21 blood donors for the Blood Drive next week.  Fr. Jim requested that she contact the Community Caregivers to speak sometime in the spring. 

 

VI.   Called to be Church—Cathy Golas said that they received their binders and will be reviewing the material.  The local planning groups will be looking into ways to merge, link or close parishes.  There will not be any stand alone parishes; all parishes will be linked or merged with another parish.  The five parishes in our planning group will have only 3 priests.  A draft is due on April 15 and the complete report due on June 30.  All the material can be found on the diocesan website.  The article “I Need Your Help” from the America magazine was distributed.  The next Called to be Church meeting will be on Jan. 16th at 6:30 PM at St. Gabriel’s Church.      

 VII. Committee Reports

A.              Time & Talent—A written report was submitted.  Kathy DeLaMater gave her final report.  The ministry sign-up numbers remained basically the same as last year.  The Faith Formation Board will discuss whether or not to continue with a separate sign-up weekend for next year.  The Wednesday Faith Sharing group would like to be included on the sign-up sheet under Prayer and Worship.  Dan Bolognino will chair this committee next year. 

B.              Discernment-Gloria Towle-Hilt distributed a draft timetable for discernment.  Rocco Solimando, Terri Bouchard, and possible Carm Brooks will work on this committee.   

VIII.           Pastor’s Remarks—Christmas was beautiful and went very well.  Attendance was good at all 5 masses, with the 4 PM mass being the most overcrowded.

 IX.               Closing Prayer-Earle Flatt

 Next meeting Monday, February 4, 2008 at 7:30 in the Church Meeting Room. 

Materials for the meeting should be given to Cathy Brennan by Wednesday, Jan. 30.

 

ST. MADELEINE SOPHIE PASTORAL COUNCIL

11/5/07 Meeting Minutes

Present: Fr. Jim Belogi, Rocco Solimando, Dan Bolognino, Mike Murphy, Cathy Golas, Kathy DeLaMater, Janet DeMania, Julie Haynes, Carm Brooks, Gene Therriault, Barbara Walch, Terri Bouchard, Lisa Dorries, Gloria Towle-Hilt, Caroline Schafer, Earle Flatt, Teresa, Laura Conroy, & Cathy Brennan.

  1. Opening Prayer: Carm Brooks
  2. Approval of Minutes Accepted.
  3. Additions to Agenda Add Christian Service report.
  4. Chair Remarks Rocco welcomed Lisa Dorries to the Pastoral Council meeting and thanked her for chairing the Hospitality Committee.
  5. Ministry Area Reports .
    1. Christian Service A written report was submitted. The Plus 50 dinner was well attended. Pulpit announcement at mass has helped attendance. A certificate of appreciation was presented to SMS Salvation Army Ministry for their commitment to the hungry of our community. Approximately 140 meals are being served each service date. A few more helpers are needed.
    2. Faith Formation- A written report was submitted. Confirmation will be held on December 3 at 7 PM. The Afternoon of Reflection for 11th graders as well as the confirmation retreats all went very well. Laura spoke about youth from our parish volunteering at the Ft. Hunter Fire Department. Several youth helped with the Harvest Dinner and Halloween party and will help with Breakfast with Santa. Many youth have also volunteered to help with the Thanksgiving baskets here at SMS. Laura, Abby, Colin, and Deb Kizer will attend the National Catholic Youth Conference in Columbus this week. Abby and Colin designed a tee shirt that will be worn by youth from our diocese.
    3. Faith Formation-School-A written report was submitted. $12,000 was raised at the marathon and fun day this year, and approximately $3,000 was raised at the craft fair. The school children will be collecting food for the Thanksgiving baskets again this year. A strategic planning committee has been formed which will create a 5-year plan for the school.

 

VI. Called to be Church—Cathy Golas and Sue Hanson attended the meeting with the Bishop. The meeting was well attended, and the Bishop was able to answer many questions and concerns. The next meeting will be on 11/29 at 7 pm at St. Clare’s Church in Colonie.

Earle explained that prayer will be the focus for the next Called to Be Church meetings. In January, they will plan what will be recommended to the Bishop. (There is no meeting in December.) Parish meetings will be set up in January to inform and involve parishioners.

VII. Committee Reports

A. Time & Talent—Kathy DeLaMater reported that the ministry fair went very well. 337 forms were returned with 805 total ministry sign-ups. 139 people signed up for 1 ministry, 82 people signed up for 2 ministries and 2 people signed up for 10 ministries. She will give a final report in January.

B. Hospitality Committee—Lisa Dorries gave a brief report. There are presently 38 people on the committee. She is working on an updated list. Lisa and Sandy Bilka are calling new parishioners each month to welcome them to our parish. No welcome receptions have been set up yet, but will be held on the 3rd Sunday of each month.

VIII. Pastor’s Remarks— The St. Vincent de Paul Society has started preparing for Thanksgiving. The letters have gone out and responses are coming back. St. Vincent de Paul Society will help 50 families at St. Luke’s with Christmas baskets & gifts. The Jesse tree will be decorated with ornaments colored by children of the parish. Fr. Jim explained the challenge of getting people involved in the sacramental life of the church; some are involved in only Faith Formation or CYO. The introduction of bringing the religious education classes to mass was very well received. The schedule for Christmas masses will remain the same as last year-vigil masses at 4 and 7 PM, midnight, 9:30 and 11:30 AM on Christmas day. The integration of masses with St. Gabriel’s church is going well. They have reduced their mass schedule to 3 masses (5 pm on Sat. and 8:30 & 10:30 am on Sun). Our mass schedule will remain the same.

  1. Closing Prayer-Carm Brooks

Next meeting Monday, January 7, 2008 at 7:30 in the Church Meeting Room.

Materials for the meeting should be given to Cathy Brennan by Wednesday, Jan. 3.

 

 

ST. MADELEINE SOPHIE PASTORAL COUNCIL

10/1/07 Meeting Minutes

Present: Rocco Solimando, Dan Bolognino, Mike Murphy, Cathy Golas, Kathy DeLaMater, Janet DeMania, Julie Haynes, Carm Brooks, Sue Hanson, Gene Therriault, Caroline Schafer, Earle Flatt, Teresa, Sr. Marilyn Hickey, Sr. Sheila Christensen, Laura Conroy, & Cathy Brennan.

  1. Opening Prayer: Cathy Brennan
  2. Approval of Minutes Accepted.
  3. Additions to Agenda No additions
  4. Chair Remarks Rocco was very pleased that Lisa Dorries has volunteered to chair the Hospitality Committee. He wants to be sure to invite her to pastoral council meetings.
  5. Ministry Area Reports .
    1. Christian Service The Plus 50 dinner was well attended. St. Vincent de Paul Society will help 50 families at St. Luke’s with Christmas baskets & gifts. The Advent tree will be decorated with ornaments colored by children of the parish. Names of homebound parishioners will be on the ornaments so that they can receive Christmas cards.
    2. Faith Formation-School- A written report was submitted. School resumed on Sept. 4 with an enrollment of 201 children in pre-kindergarten through Grade 5. The six new faculty members are off to a good start. The Marathon was held on Saturday, Sept. 22. The goal was $10,000 and the pledges are still coming in.
    3. Administration The financial statement was distributed to the Finance Council and reviewed. See attached report. Mike explained that the loan balance was going down as planned. He explained that on line 36 (Diocesan Assessment) the number had dropped due to lower assessment.

VI. Called to be Church—The next focus of Time and Talent will be Prayer and Worship. It has been a challenge getting information to the parishioners. More work should be done in this area. Soon there will be 3 priests for the 5 parishes. The five parishes of the planning group are hoping to plan some events together. OLA is hosting a music program for kids from all 5 parishes.

VII. Committee Reports

A. Time & Talent—Kathy DeLaMater reported that the ministry fair went very well. Dan Bolognino will be the chairperson for Time and Talent next year.

VIII. Pastor’s Remarks—The school and Faith Formation programs have begun and are running smoothly. Registration for CYO basketball is in progress and the scouts have started again. Fr. Tunny has moved into the rectory at St. Gabriel’s and he will be more available for masses. St. Gabriel’s will be changing their mass schedule but the mass schedule at St. Madeleine Sophie will remain the same.
  1.   Closing Prayer-Cathy Brennan

Next meeting Monday, November 5, 2007 at 7:30 in the Parish Hall.

Materials for the meeting should be given to Cathy Brennan by Wednesday, Oct. 31.

 

ST. MADELEINE SOPHIE PASTORAL COUNCIL

9/10/07 Meeting Minutes

Present: Rocco Solimando, Dan Bolognino, Mike Murphy, Cathy Golas, Kathy DeLaMater, Janet DeMania, Julie Haynes, Carm Brooks, Sue Hanson, Gene Therriault, Caroline Schafer, Earle Flatt, Laura Conroy, & Cathy Brennan.

  1. Opening Prayer: Dan Bolognino
  2. Approval of Minutes Accepted.
  3. Additions to Agenda No additions
  4. Chair Remarks Rocco thanked everyone and read the responsibilities of the pastoral council from the bylaws. Dan said he was happy to serve the parish and eager to meet the challenges ahead.
  5. Ministry Area Reports .
    1. Liturgy Team Julie Haynes submitted a written report. She also commented that the Liturgy Team will continue formation for liturgical ministers this year with a priority on altar server training. They will look for opportunities to work with the other parishes in our planning group such as communal reconciliation. Easter is early this year (March 28th) so planning for Lent and Easter will begin early. The Liturgy Team is planning for the Time and Talent Weekend.
    2. Christian Service No report.
    3. Faith Formation Religious education classes start on September 25th. Confirmation will be on December 3rd this year and the confirmation retreats are scheduled for 10/13 in the parish center and 10/26-28 at Camp Pinnacle. Laura is working on 30 Hour Famine planning. 85 kids signed up. Their goal is to raise $20,000.
    4. Faith Formation-School- Janet DeMania said the ice cream social for SMS school families on Friday, September 7th was very well attended. There are several new teachers at the school and the enrollment is very good.
    5. Administration Mike Murphy reported that the Finance Council will be working on finalizing the financial statement next week. The budgeted amount for weekly contributions was raised to $12,100 beginning in July. Caroline told the council about projects that have been completed over the summer: new roof for the parish hall, painting of the basement wall opposite the kitchen area, old carpeting pulled up, and new tile laid in basement room. The new petitions have arrived for the parish hall to replace the wobbly ones.

VI. Called to be Church—Cathy Golas commented how nice it was to meet the people from the other parishes in our planning group. The July and August meetings concentrated on service ministries; Catholic Charities, Campaign for Human Development, prison and nursing home ministries. Earle spoke about deacons visiting the area nursing homes and mentioned that Fr. Powhida had set up services at the group home on Western Avenue. In the next few months, the planning groups will focus on the sacramental life of the church and leadership and then church administration.

There was discussion about how information from the planning groups can be communicated to parishioners. Some suggestions were: pulpit announcements, use of the bulletin, mailings, and posting information to the website.

VII. Committee Reports

A. Time & Talent—Kathy DeLaMater reported that the printing for the mailing is being done. She has speakers for all the masses for 9/22-9/23, and the bulletin and pulpit announcements have been written. Someone is needed to chair this committee next year.

B. Hospitality—The new Hospitality chairperson is Lisa Dorries. All the welcome folders have been completed.

VIII. Closing Prayer-Dan Bolognino

Next meeting Monday, October 1, 2007 at 7:30 in the Church Meeting Room.

Materials for the meeting should be given to Cathy Brennan by Wednesday, Sept. 26.

 

ST. MADELEINE SOPHIE PASTORAL COUNCIL

6/4/07 Meeting Minutes

Present: Cathy Golas, Mark Weick, Stephanie Weick, Gloria Towle-Hilt, Rocco Solimando, Colin Kizer, Kathy DeLaMater, Julie Petti, Janet DeMania, Joanne O’Hara, Julie Haynes, Terri Bouchard, Charlie Bouchard, Carm Brooks, Dan Bolognino, Sue Hanson, Teresa Kovarovic, Caroline Schafer, Sr. Marilyn Hickey, Sr. Sheila Christensen, Earle Flatt, Fr. Belogi, Laura Conroy, & Cathy Brennan.

  1. Opening Prayer: Rocco Solimando
  2. Approval of Minutes
  3. Additions to Agenda Welcome to new pastoral council members. Christian Service Report was added.
  4. Committee Reports:
    Christian Service     Gloria Towle-Hilt provided a written report. Plus 50 club reported a dwindling number of people attending the dinners. Deficit of $85 for dinner in May. Pastoral Council members suggested better communication about the dinners as well as inviting residents of the Omni and Leo O’Brien Apartments. Gloria said that the numbers of people being served at St. John’s is up, and that the Twinning Group will be cooking this month. Fr. Powhida has 7 new Eucharistic ministers for the homebound and nursing home residents.
    By-Laws Amendment     Rocco presented a proposal for the by-law amendment which added between the ages of 15 and 18 to "one elected at large youth representative" in Article 4 Section 1. It was approved by the council.
  5. Ministry Area Reports
    Finance Council     Julie Petti reported that the Finance Council is planning to meet in June to finalize the budget. The weekly collections are down somewhat but overall expenses are up, especially health insurance. In October the Finance Council will present the budget to the parish.
    Faith Formation-School- Janet DeMania spoke about the Holy Communion breakfast on May 10th and the donation of the leftover food to Catholic Charities AIDS Services, 19 North College St. in Schenectady, phone 381-1767 or Diane at 381-1782.

    6.  
  6. Called to be Church—Fr. Jim explained about the ongoing meetings discussing Faith Formation for Youth and Adults, and the group’s agreement about the challenge of getting more people involved and the need to use media and technology more effectively. He discussed the use of the intergenerational program in some of the smaller parishes. The June meeting will be here at St. Madeleine Sophie.

    When Fr. Markert retires in July, Fr. Belogi, Fr. Powhida, and Fr. Tunny will cover St. Gabriel’s daily and weekend masses as well as funerals and weddings. Fr. Belogi and Fr. Powhida met with Annette Brooks, St. Gabriel’s new parish life director recently. Starting July 9th, Mass will be at 9 AM on Monday and 7 AM on Tuesday mornings at St. Gabriel’s.
  7. Selection of New Chair and Vice Chair—Rocco Solimando was elected as the new Chair and Dan Bolognino as the new Vice-Chair.
  8. Closing Prayer-Rocco Solimando

 

Next meeting Monday, September 10, 2007 at 7:30 in the Church Meeting Room. Materials for the meeting should be given to Cathy Brennan by Wednesday, Sept. 5.

 

 

ST. MADELEINE SOPHIE PASTORAL COUNCIL

5/7/07 Meeting Minutes

Present: Cathy Golas, Mark Weick, Stephanie Weick, Gloria Towle-Hilt, Rocco Solimando, Colin Kizer, Mike Murphy, Kathy DeLaMater, Janet DeMania, Gene Therriault, Joanne O’Hara, Caroline Schafer, Sr. Marilyn Hickey, Sr. Sheila Christensen, Earle Flatt, Fr. Belogi, Laura Conroy, & Cathy Brennan.

  1. Opening Prayer: Joanne O’Hara
  2. Approval of Minutes
  3. Additions to Agenda Kathy DeLaMater reminded us of the Faith Formation Time and Talent in June and upcoming Time and Talent in September.
  4. Committee Reports .
    1. Election Committee. On May 2nd, members of the election committee and pastoral council met with nominees to answer questions and work on bio’s for the election. 23 nominations were received. Nine adults accepted the nomination: Dan Santandrea, Dan Bolognino, Deb Kizer, Teresa Bouchard, Marian Goard, Carm Brooks, Anna Hartz, Stephen Dunham, and Norm Miller. Five youth are also running: Danielle Freeman, Diana Weaver, Colin Kizer, Jonathan Cotugno, & Charlie Bouchard. A new timeline for the election was distributed. There will be a bulletin insert this weekend.
    2. Discernment Amendment Rocco presented a draft of the amendment. The use of the word "adult" in the amendments was discouraged. It was felt "youth" should be defined to include those between the ages of 15-18. There was discussion about whether or not the parish was ready to have discernment every year. Some felt it was important to have elections so as not to disenfranchise some parishioners. All agreed that we should be doing more to educate parishioners about the discernment process. It was generally felt that we should keep the procedure the same and continue to teach parishioners about discernment.

 

V. Ministry Area Reports
    1. Faith Formation A written report was submitted. Sr. Marilyn reported that an anonymous donor had bought St. Madeleine Sophie statues for each child in First Communion as well as the people in the RCIA program. She also reminded the council of Sr. Jean Roche’s presentation on May 22. Sr. Jean recently spoke at St. Clare’s Hospital and was very well received.

Pastor’s Remarks—Fr. Jim explained that permission has been received from the chancellor to proceed with sidewalks along Carman Road.

  1. Closing Prayer-Joanne O’Hara

Next meeting Monday, June 4, 2007 at 7:30 in the Church Meeting Room.

Materials for the meeting should be given to Cathy Brennan by Wednesday, May 30.

 

ST. MADELEINE SOPHIE PASTORAL COUNCIL

4/16/07 Meeting Minutes

Present: Cathy Golas, Mark Weick, Stephanie Weick, Gloria Towle-Hilt, Rocco Solimando, Julie Haynes, Colin Kizer, Mike Murphy, Kathy DeLaMater, Sue Hanson, Janet DeMania, Gene Therriault, Joanne O’Hara, Anita Cenci, Teresa Kovarovic, Caroline Schafer, Earle Flatt, Fr. Belogi, Laura Conroy, & Cathy Brennan

  1. Opening Prayer: Kathy DeLaMater
  2. Approval of Minutes
  3. Additions to Agenda Hospitality Committee report
  4. Committee Reports .
    1. Hospitality Stephanie Weick passed around a completed welcome packet. She hopes to assembly about 20 packets.
    2. Election Committee Before mass this weekend, members of the pastoral council will make a brief announcement about the nominations. The ushers will distribute the nomination forms at mass. Mike, Rocco, and Gloria will meet on Wednesday and call the nominees. On May 2nd, members of the election committee and pastoral council will meet with the nominees to answer questions.
    3. Discernment Amendment Rocco will work on a draft of the amendment and Gloria and Mike will review it before presenting to the pastoral council.

V. Ministry Area Reports
    1. Finance Council—Mike reported that the Finance Council is working on the budget. At the finance council meeting, there was discussion about starting sacrificial sharing again as well as internal controls for weekend collection procedures and CYO activities.
    2. Liturgy Team—Julie said the liturgy team felt that Lent and Easter went very well. The Triduum was well attended. Morning prayer during Holy Week was well received. Only Stations on Good Friday were not as well attended as anticipated (perhaps needed to be better publicized). The Art and Environment Team led by Anita Cenci and Linda Tegiacchi did a great job decorating the church. Thank you to Stephanie and Mark Weick for the wonderful reception after the Easter vigil mass.
  1. Called to BE Church—Cathy Golas explained that the discussion at the pastoral planning meeting this Wednesday will focus on faith formation for ages 6-18. The meetings for April, May and June will be here at St. Madeleine Sophie. Earle is working on bulletin inserts to summarize the discussions at the meetings. There was discussion about the faith formation for ages 1-5 which was the topic of the last pastoral planning meeting. Many mentioned the post baptismal letters that are sent out to parents at 6 mos., 1 year, 2 years and 3 years after baptism. Family meals and more "play time" were mentioned as important aspects to faith formation. Gloria suggested that next year we focus on family, perhaps have each ministry work on the goal of engaging families.

    2. Laura mentioned the gap between confirmation and young adult activities. It was suggested that age group be surveyed to see what they need. Colin thought that youth would be interested in a teen mass with youth music.

  2. Pastor’s Remarks—Fr. Jim explained that we have to put in sidewalks along Carman Road. A letter has been sent to the chancellor and estimates have been obtained. Bishop’s Appeal starts on May 5th. The diocesan assessment has increased to $98,000 this year.

    3. The 30 Hour Famine has been rescheduled for Sept. 14/15.

  3. Closing Prayer-Laura Conroy

Next meeting Monday, May 7, 2007 at 7:30 in the Church Meeting Room.

Materials for the meeting should be given to Cathy Brennan by Wednesday, May 2.

 

 

ST. MADELEINE SOPHIE PASTORAL COUNCIL

3/5/07 Meeting Minutes

Present: Cathy Golas, Gloria Towle-Hilt, Julie Haynes, Joanne O’Hara, Caroline Schafer,
Earle Flatt, Fr. Powhida, Fr. Belogi, Laura Conroy, & Cathy Brennan

  1. Opening Prayer
  2. Approval of Minutes
  3. Additions to Agenda
  4. Committee Reports .
    1. Hospitality Committee--No report.
    2. Election Committee—Gloria Towle-Hilt distributed a packet of election information which included an election timeline, pulpit announcements, nomination form, candidate profile, and usher notice. Pastoral council members read the materials and suggested a couple of changes to the draft. Nomination forms will be in the pews April 21/22 and election ballots will be in the pews on May 12/13.
  1. Ministry Area Reports
    1. Prayer and Worship—Julie reported that the training of the ushers is completed. Training for lectors at the 4 PM masses has begun. The Lenten theme is: Tempted, broken, healed, redeemed>Salvation. The scrutinies will be read at the 9:30 AM masses only.
      Fr. Jim thanked Joanne O’Hara for 12 years of service leading the Art and Environment Committee.
    2. Faith Formation—A written report was submitted.
  1.   New Business-Possible amendment to bylaws—It is too late to amend the bylaws for this year’s election but work should be done now to amendment the bylaws for next year. Gloria will check with Rocco to see if he would be interested in drafting an amendment.

    2.  

  2.    Called to BE Church—Fr. Jim commented that the discussions at the last Called to BE Church were very positive and seemed to flow better. They broke up into three groups and each group discussed an area of evangelization and then reported back to the larger group. The three areas were: 1. Generating enthusiasm for faith, 2. Hospitality and Welcoming, and 3. Creating opportunities for gospel values in society (social justice). Suggestions for generating enthusiasm included a televised retreat led by the bishop, more family activities, and better preaching.
  3.     Closing Prayer-

Next meeting Monday, April 16, 2007 at 7:30 in the Church Meeting Room.

Materials for the meeting should be given to Cathy Brennan by Wednesday, April 11.

 

ST. MADELEINE SOPHIE PASTORAL COUNCIL

2/5/07 Meeting Minutes

Present: Cathy Golas, Mark Weick, Stephanie Weick, Gloria Towle-Hilt, Rocco Solimando, Julie Haynes, Colin Kizer, Mike Murphy, Sue Hanson, Janet DeMania, Joanne O’Hara, Teresa Kovarovic, Caroline Schafer, Sr. Marilyn Hickey, Sr. Sheila Christensen, Earle Flatt, Fr. Powhida, Fr. Belogi, Laura Conroy, & Cathy Brennan

  1. Opening Prayer: Laura Conroy
  2. Approval of Minutes
  3. Additions to Agenda
  4. Committee Reports .

    5. A. Hospitality Stephanie Weick has been gathering material for the welcome packets and will be assembling them soon. She introduced the idea of greeters at every mass and possibly welcome committee members available at every mass. She will continue working on the packets and bring a completed one to the next meeting.

      V. Ministry Area Reports

    1. Finance Council—No report.
    2. Christian Service-Gloria Towle-Hilt distributed a written report. Some highlights were: Men’s Association will give only 2 scholarships this year, St. John’s Welcome Table will resume on the fourth Saturday of each month, concern that attendance at the Plus 50 dinners is dwindling and has not been covering the cost of the meal, and 2007 public policy forum will be held on March 13th at the Empire State Plaza Convention Center. Fr. Powhida discussed visiting the sick and homebound and ministry to the group home on Western Avenue.

     VI. New Business-Election Committee—The pastoral council bylaws indicate that elections are held on odd years and discernment on the                    even years. Gloria Towle-Hilt, Mike Murphy, and Rocco Solimando volunteered to work on the election committee and will meet soon.                    Nominations will be submitted by the April meeting.

  1.   Old Business—Called to BE Church—Deacon Flatt reported that the last meeting was basically to get to know the other parish     
              members and review of church profiles. Next meeting will focus on evangelization.
  2.    Closing Prayer-Laura Conroy

Next meeting Monday, March 5, 2007 at 7:30 in the Church Meeting Room.

Materials for the meeting should be given to Cathy Brennan by Wednesday, Feb. 28.

 

 

ST. MADELEINE SOPHIE PASTORAL COUNCIL

1/8/07 Meeting Minutes

Present: Cathy Golas, Mark Weick, Stephanie Weick, Gloria Towle-Hilt, Rocco Solimando, Colin Kizer, Mike Murphy, Kathy DeLaMater, Sue Hanson, Janet DeMania, Joanne O’Hara, Teresa Kovarovic, Caroline Schafer, Sr. Marilyn Hickey, Sr. Sheila Christensen, Earle Flatt, Fr. Powhida, Fr. Belogi, Laura Conroy, & Cathy Brennan

  1. Opening Prayer: Stephanie Weick
  2. Approval of Minutes
  3. Additions to Agenda Hospitality Committee Report
  4. Committee Reports .
    1. Time and Talent Written report submitted. Kathy DeLaMater reported an increase in number

      2. of Time and Talent forms returned. More people seem to understand that they should send in a form to recommit to a ministry. The brochures were up-to-date and displays were great. Kathy volunteered to chair the Time and Talent Committee for one more year.

      B.    Hospitality - Stephanie Weick reported that the committee met in December. They plan to have Welcome packets available after every mass. They are planning to have the Newcomer Reception during the Time and Talent weekend. Stephanie requested updated brochures for the Welcome packets.

    V. Ministry Area Reports

    1. Faith Formation  - Written report submitted. There were three reconciliation services held for the children in elementary religious education classes during Advent. First Reconciliation will take place on Tuesday, Jan. 16 at 7 PM and Saturday, Jan. 20 at 11 AM. A meeting for second grade parents will be held on Wednesday, January 24th to discuss First Eucharist. Confirmation was held on Nov. 27.; 85 teenagers and 6 adults were confirmed. RCIA is going well. PARET is planning a 6 week program during Lent and possibly a presentation dealing with bereavement and/or end of life issues. Diocesan Youth Conference was held on Nov. 10/11. Three youth from our parish attended. Confirmation retreat was held on 1/6 with 32 tenth graders in attendance. Laura has several events planned including Bingo with Omni residents, assist at Regional Food Bank, and Bowl-A-Thon.

VI.      New Business-Called to be Church

Packets of information which included the names of parishioners on the planning team, the dates of pastoral planning meetings, and the parish profile were distributed. Members of the planning team will be commissioned this Sunday. Results of the planning meetings will be reported to the pastoral council as well as printed in the bulletin. It will be very important to keep parishioners informed. Fr. Jim suggested the pastoral council discuss topics that the planning group will be discussing. We were asked to remember pastoral planning in prayer.

  1. Pastor’s Remarks Fr. Jim thanked Joanne O’Hara and the Environment Team for the great job they did decorating the church for Christmas. The nativity set (which was recently repaired and painted) was beautiful. He felt the mass schedule for Christmas went very well. Next year we will communicate more clearly with liturgical ministers regarding the Christmas readings . Fr. Jim also expressed some concern about light numbers for Nocturnal Adoration (some people are in Florida for the winter). Gloria Towle-Hilt will look into it.

  2.           Closing Prayer -  Mark Weick

Next meeting Monday, February 5, 2007 at 7:30 in the Church Meeting Room.

Materials for the meeting should be given to Cathy Brennan by Wednesday, Jan. 31.

 

 

ST. MADELEINE SOPHIE PASTORAL COUNCIL

11/6/06 Meeting Minutes

Present: Cathy Golas, Mark Weick, Stephanie Weick, Julie Haynes, Gloria Towle-Hilt, Rocco Solimando, Colin Kizer, Kathy DeLaMater, Mike Murphy, Sue Hanson, Gene Therriault, Janet DeMania, Joanne O’Hara, Teresa Kovarovic, Caroline Schafer, Fr. Jim Belogi, & Cathy Brennan

I.    Opening Prayer: Cathy Brennan Next Month: Stephanie & Mark

II.  Approval of Minutes

III.  Committee Reports

A. Time & Talent Committee-Kathy DeLaMater reported a good response. Some ministries that had an increase in volunteers were Christ Child Society, Salvation Army, Eucharistic Ministers, and Intercessory Prayer Team (which is new). There were about 25 more forms received this year and sign-ups are still coming in. She will give a final report in January.

IV. Ministry Area Reports

A.Faith Formation—Youth and Young Adult Ministry—Laura submitted a written report. The Confirmation retreat this past weekend went very well. 36 tenth graders attended. Three high school youth will attend the Diocesan Youth Conference at LaSalle Institute this upcoming weekend. About 12 youth have expressed interested in attending the National Catholic Youth Conference next year in Columbus, Ohio. Laura has begun planning for that event. She has several opportunities for service planned including helping with Thanksgiving/Christmas food baskets, working at the Regional Food Bank and serving meals at a homeless shelter.

B.Christian Service—Gloria Towle-Hilt submitted a written report and gave a brief summary.
Twinning and Plus 50 groups continue to provide monthly meals to the Outreach Center. These meals are served by Farnsworth students. The Salvation Army Ministry served meals to152 people in October. St. Vincent DePaul Society reports an increase in income due to the extra envelope. They are planning for Thanksgiving basket distribution. The next meeting of the Christian Service Committee is December 13.

C. Prayer and Worship—Julie Haynes is the permanent liaison to the pastoral council. The Liturgy Team has established a theme for Advent. The Christmas mass schedule will remain the same as last year.

V.  Called to Be Church—

There was a brief discussion about the first parish-wide meeting which was held on Wednesday, October 25. About 60 people attended. We agreed that Gene Therriault did an excellent job facilitating the meeting. Generally there was a positive feel and people were conversational and listened to each other. Some suggestions included changing the time of the meeting, providing babysitting, and having a special meeting for youth. It was suggested that the minutes of the meeting be inserted in the bulletin which was done the weekend of 11/12. The next meeting is scheduled for November 15th in the parish hall and will focus on ministry.

Next the council discussed the leadership meeting which was held on October 30th at OLA in Rotterdam. Other parishes in our planning group are: St. Gabriel’s, Our Lady of the Assumption in Rotterdam, Our Lady of Fatima in Delanson, and St. Margaret of Cortona in Rotterdam Junction. Gene felt that the meeting was not what he expected and Kathy DeLaMater expressed concern that the agenda was not followed. She felt that we talked "at each other" instead of with each other. Overall, people did not feel the meeting accomplished its objectives. Fr. Jim said he would speak with the facilitator. The next leadership meeting is on November 28th at OLA. The official planning session will begin in January and continue for 18 months.

Next meeting Monday, January 8, 2007 at 7:30 in the church meeting room.

Materials for the meeting should be given to Cathy Brennan by Wednesday, January 3.

 

 

ST. MADELEINE SOPHIE PASTORAL COUNCIL

10/2/06 Meeting Minutes

Present: Cathy Golas, Mike Murphy, Mark Weick, Stephanie Weick, Colin Kizer, Keith Kizer, Kathy DeLaMater, Joanne O’Hara, Janet DeMania, Jan Jarvis, Julie Haynes, Gloria Towle-Hilt, Gene Therriault, Rocco Solimando, Sue Hanson, Julie Petti, Fr. Jim Belogi, Teresa Kovarovic, Caroline Schafer, Laura Conroy, & Cathy Brennan

             I.     Opening Prayer: Cathy Golas Next Month: Cathy Brennan

          II.    Approval of Minutes

III.   Committee Reports

A. Time & Talent Committee-Kathy DeLaMater gave a preliminary report. Time and Talent weekend (Sept. 30/Oct. 1) went well. There has been a good response so far. All sign-up sheets are due by October 18th. Results will go out to the ministries by Oct. 28/29. She will give a final report in January.

B. Finance Council—Julie Petti gave a brief overview of the financial statement. Some highlights were: 1.) increase in average weekly collection, 2.)increase in church operating expenses due to increases in maintenance, salaries, fringe benefits and utilities, 3.)Bishop’s Appeal assessment was reduced for this year, 4.)total debt of the Parish has decreased $56K over last year. The Finance Council is recommending the Pastoral Associate position be filled this year to assist Fr. Jim. Mike Murphy will be the new Finance Council liaison and Julie Petti will be the new chairperson of the Finance Council. The Finance Council will give a pulpit presentation on October 28/29.

C. Hospitality Committee—Stephanie Weick has been in contact with Pat Parker. There was some discussion about the importance of welcome packets for new parishioners and how to improve attendance at newcomers receptions.

IV. Ministry Area Reports

A. Faith Formation—Teresa gave a school registration update (210 children in daycare to Grade 5) and briefly listed some upcoming school events; blessing of animals on 10/4 and dedication of tree in memory of Lindsay Plant, National Denim Day for Breast Cancer Research on 10/6, trips to pumpkin patch by Pre-K, Daycare and Kindergarten classes on 10/26 & 10/27. She reported that the school marathon was successful despite the rainy weather. The book sale and activities brought in about $1,000.

Laura reported that religious education classes began last week. Confirmation retreat will be 11/3-11/5 at Camp Pinnacle. 36 tenth graders are registered so far. There will also be a retreat on January 6th in the parish center for 10th graders who didn’t attend the November retreat. She also commented that the Jr. High and Sr. High Youth Ministries are both very interested in community service so she is looking into several possibilities. She would also like to get some of the college students interested in a Young Adult Ministry.

B.Christian Service—Gloria Towle-Hilt reported that most groups have started for the fall. Twinning cooking has resumed and cooking in our facility has been approved.

C. Prayer and Worship—Liturgy Team met over the summer. They are focusing on training for liturgical ministers following masses to reach more people. They are working on a preliminary liturgical calendar and have set up seasonal teams.

  1. Pastor’s Remarks—Fr. Jim spoke briefly about Called to Be Church. Two parish-wide meetings have been scheduled on Wednesday, October 25 and November 15th in the parish hall. Gene Therriault will facilitate the meetings. The first meeting will focus on mission and the second on ministry. Leadership meetings will also be scheduled. We will be asked to prepare a profile of our parish and results of the meetings as well as statistics about our parish. A parish wide mailing will be done on October 10th inviting all parishioners to attend. The youth of the parish are also encouraged to attend. Other parishes in our planning group are: St. Gabriel’s, Our Lady of the Assumption in Rotterdam, Our Lady of Fatima in Delanson, and St. Margaret Mary in Rotterdam Junction. The official planning session will begin in January and continue for 18 months.

Next meeting Monday, November 6, 2006 at 7:30 in the Parish Hall basement, carpeted room.

Materials for the meeting should be given to Cathy Brennan by Wednesday, November 1.

 

 

ST. MADELEINE SOPHIE PASTORAL COUNCIL

5/1/06 Meeting Minutes

Present: Cathy Golas, Julie Haynes, Kyle Warren, Gloria Towle-Hilt, Gene Therriault, Anna Hartz, Rocco Solimando, Sue Hanson, Julie Petti, Sr. Sheila Christensen, Sr. Marilyn Hickey, Fr. Jim Belogi, Teresa Kovarovic, Laura Conroy, & Cathy Brennan

  1. Opening Prayer: Gloria Towle-Hilt Next Month: Cathy Golas & Cathy Brennan
  2. Approval of Minutes
  3. Additions to Agenda Fr. Jim’s 25th anniversary is 5/23. A committee was formed to plan for the celebration. Rocco Solimando, Gloria Towle-Hilt, and Julie Haynes volunteered to work on the committee. A notice will go in the bulletin inviting parishioners to join the committee.

V. Committee Reports
      1. Discernment Committee-Four at large representatives have been nominated; Kathy DeLaMater, Rocco Solimando, Cathy Golas and Janet DeMania. Laura will talk to some youth about volunteering for the youth position. Discernment is scheduled for May 23rd. Beth Simcoe will be the facilitator.
      2. Hospitality Committee—Pat Parker submitted a report. She asked if the Newcomers Reception might be better attended if it was part of the Time and Talent Weekend.

VI. Old Business-Proposed Mission Statement—To Live in Christ Jesus! St. Madeleine Sophie Parish is a community of faith empowered by the Holy Spirit and committed to share the light of Christ through love and service to God and neighbor.
Very well received by council, school board, faculty and staff. Some groups haven’t met yet. Liaisons will bring the proposed mission statement back to their ministry areas and bring comments back to the pastoral council. A bulletin insert will then be done to encourage reaction from parish.

VII. Ministry Area Reports

A. Faith Formation—Teresa gave a school registration update (208 children in daycare to Grade 5) and briefly listed some upcoming school events. Anna reported that the Spring Gala was very successful, raising $21,000. Sr. Marilyn submitted a report. She briefly discussed the plans for First Communion (May 13), the meeting with 8th graders and their parents, RCIA (Matthew Smith’s baptism & confirmation), and the successful Rosary program by RCIA. Laura discussed the 30 hr. Famine which will take place this weekend. They are aiming to raise $20,000. She also discussed the Jr. Youth Group, Confirmation Retreat (11/3-5 at Camp Pinnacle), Summer CLI, and the Diocesan Youth Conference (11/10-11 at LaSalle Institute in Troy).

B.Finance Council—Julie Petti reported that the Finance Council met in March and will meet again on Monday to work on the budget. She explained that the disclosure in the bulletin has been revised and that a St. Vincent de Paul envelope and a charity envelope will be added to the packet of envelopes.

C. Christian Service—The cooking groups (Twinning and Plus 50) are unsure how they will be able to continue cooking for the needy with the new regulations. These new regulations require that the cooking be done on-site or at a Health Department approved facility.
  1. Pastor’s Remarks—Fr. Jim reported on the Arise luncheon that he attended. 12 parishes were represented, including Sacred Heart in Troy which is very involved. He did not feel that this is something that our church would get involved with at this time. Fr. Jim reminded us of the two deanery events: Sacrament of Anointing of the Sick on Sunday at 3 PM at St. Luke’s and the Liturgical Ministers workshop on Saturday, June 3rd at Notre Dame-Bishop Gibbons from 9:30-2:45. A pastoral planning meeting is scheduled on 6/12 at 1 pm at St. Edwards for pastors, pastoral staff, and two representatives from each parish.

Next meeting Monday, June 5, 2006 at 7:30 in the Church Meeting Room.

Materials for the meeting should be given to Cathy Brennan by Wednesday, May 31st.

 

ST. MADELEINE SOPHIE PASTORAL COUNCIL

4/3/06 Meeting Minutes

Present: Cathy Golas, Mark Weick, Kathy DeLaMater, Julie Haynes, Joanne O’Hara, Kyle Warren, Gloria Towle-Hilt, Gene Therriault, Anna Hartz, Rocco Solimando, Sr. Sheila Christensen, Sr. Marilyn Hickey, Earle Flatt, Fr. Jim Belogi, Teresa Kovarovic, Laura Conroy, & Cathy Brennan

  1. Opening Prayer: Kathy DeLaMater                      Next Month: Joanne O’Hara & Stephanie Weick
  2. Approval of Minutes
  3. Additions to Agenda Kathy DeLaMater reminded ministry leaders to look over their Time and Talent material before their last meeting in the spring. She also congratulated Gloria Towle-Hilt on her selection as outstanding Social Studies teacher in New York State. Congratulations to Kyle Warren for her acceptance to RPI.
  4. Old Business—Pastoral Planning Discussion Part VI-Social Justice

    5. Question: Are you familiar with the Catholic Social Teachings? Many people are not familiar with Catholic social teachings. Christian Service and Social Justice have been put together. It’s uncertain how many parishioners participated in the Lobby Day. Fr. Jim spoke about Arise, which is an ecumenical organization that identifies social justice issues. Many churches in Albany, Schenectady, & Troy are involved, specifically Christ the King and Sacred Heart in Troy. Fr. Jim will attend an Arise meeting tomorrow and get more information for the pastoral council.

    V. Committee Reports

    A. Discernment Committee-Members of the Discernment Committee spoke at mass two weeks ago. An insert will go in the bulletin after Easter. Discernment is scheduled for May 23rd. Beth Simcoe will be the facilitator. Volunteers are need to help on the night of the discernment.

    VI. New Business-Proposed Mission Statement—
    To Live in Christ Jesus! St. Madeleine Sophie Parish is a community of faith empowered by the Holy Spirit and committed to share the light of Christ through love and service to God and neighbor.
    Very well received by council. Liaisons will bring the proposed mission statement back to their ministry areas and bring comments back to the pastoral council. A bulletin insert will then be done to encourage reaction from parish.

    VII. Ministry Area Reports

    A. Christian Service—Next meeting scheduled for April18th. Gloria will report next month. Fr. Jim commented on the St. Vincent de Paul Society’s Easter food baskets and their success in attracting new members. Also Ralph Salerno has been able to get more people involved with the Salvation Army.

    B. Prayer & Worship—Julie Haynes reported that the Triduum planning was complete. The next meeting of the Liturgy Team will be on May 9th. Fr. Jim spoke about two upcoming deanery events. A workshop for liturgical ministers will be held on June 3rd at Notre Dame Bishop Gibbons High School . There will also be the sacrament of anointing of the sick on May 7th at 3 pm at St. Luke’s Church. This will replace our cluster’s anointing of the sick.

     

    Next meeting Monday, May 1, 2006 at 7:30 in the Church Meeting Room.

    Materials for the meeting should be given to Cathy Brennan by Wednesday, April 26th.

     

     

ST. MADELEINE SOPHIE PASTORAL COUNCIL

3/6/06 Meeting Minutes

Present: Cathy Golas, Kathy DeLaMater, Julie Haynes, Julie Petti, Joanne O’Hara, Kyle Warren, Gloria Towle-Hilt, Gene Therriault, Anna Hartz, Rocco Solimando, Sr. Sheila Christensen, Sr. Marilyn Hickey, Fr. Jim Belogi, Sue Hanson, Teresa Kovarovic, Laura Conroy, Caroline Schafer & Cathy Brennan

  1. Opening Prayer: Sr. Marilyn      Next Month: Kathy DeLaMater
  2. Approval of Minutes-
  3. Additions to Agenda --
  4. Chair Remarks- none

    5. V. Committee Reports

    A. Discernment Committee-The Discernment Committee met and a timeline was established. Cathy Golas is working on getting a facilitator. May 23rd was the first choice for a date; May 30th second choice.

  5. Ministry Areas
    1. Faith Formation—Report submitted. First Reconciliation was held on 1/21 & 2/4. Parent meeting for First Eucharist was held on 1/25. They are preparing for registration for next year.

      2. The Pre-Spring module has begun for high school classes. The Rite of Sending Forth and the Rite of Election took place on 3/5. PARET’s program Mysteries of the Rosary has been very successful (34 participants). Children’s Liturgy of the Word is going very will with about 35 children attending.

      Youth & Young Adult Ministry—High School planning meeting scheduled for 3/22 at 7 PM. The 30 Hour Famine is scheduled for 4/28-29.

      School—Registration for next year continues. The open houses were well attended. Spring gala is scheduled for 4/28. The ziti dinner was well received by parishioners.

    2. Administration—Julie Petti reported from the Finance Council which will meet next Monday. Jim Kopp will be the guest speaker. Gene Therriault was welcomed as the new trustee.
  1. Pastoral Planning—Part V-Ecumenism—We belong to the Guilderland Interfaith Council. Fr. Jim, Pat Rein, and Earle attend the meetings several times a year. We participate in the Advent Service of Lessons and Carols. We have participated with the Capital Area of Churches in the past. We have worked with World Vision with the 30 Hour Famine and Refugee Resettlement.

A committee was formed to work on the mission statement. Fr. Jim, Rocco Solimando, Julie Petti, Joanne O’Hara and Anna Hartz will work on a draft for our next meeting.

Next meeting Monday, April 3, 2006 at 7:30 in the Church Meeting Room.

Materials for the meeting should be given to Cathy Brennan by Wednesday, March 29th.

 

ST. MADELEINE SOPHIE PASTORAL COUNCIL

2/6/06 Meeting Minutes

Present: Cathy Golas, Mark Weick, Stephanie Weick, Kathy DeLaMater, Julie Haynes, Julie Petti, Joanne O’Hara, Kyle Warren, Gloria Towle-Hilt, Sr. Sheila Christensen, Sr. Marilyn Hickey, Fr. Jim Belogi, Earle Flatt, Sue Hanson, Teresa Kovarovic, Caroline Schafer & Cathy Brennan

  1. Opening Prayer: Julie Petti Next Month: Sr. Marilyn
  2. Approval of Minutes-11/7/05
  3. Additions to Agenda --
  4. Chair Remarks Cathy Golas reminded the Council about the Education Tax Credit Rally on 2/14 at noon on the steps of the Capital Building.
  5. Old Business--Pastoral Planning—Part IV- Parochialism and the Parish—Fr. Jim explained that St. Madeleine’s is actually part of two deaneries, the suburban Albany deanery and the Schenectady deanery. The Schenectady deanery is composed of about 18 churches in Schenectady county. We are clustered with St. Gabriel’s. The dean of the Schenectady deanery is Fr. Joe Cebula from Our Lady of the Assumption. The deanery meets each month for 9 months of the year. February 14th is their next meeting. The Schenectady Deanery has planned a workshop for liturgical ministers for June 3rd at Notre Dame Bishop Gibbons.

    6. We are collaborating with other parishes particularly St. Gabriel’s Church in a number of areas—Reconciliation Services, Sacrament of the Anointing of the Sick services, RCIA, PARET. Fr. Leo from St. Gabriel’s helps with reconciliation here and Fr. Jim helps with reconciliation at St. Gabriel’s.

    Fr. Jim explained that there are 100 fewer active priests in the diocese compared to 10 years ago. In some parishes, parish life directors have been named with sacramental ministers for mass and the sacraments. This has not happened in the Schenectady deanery.

    Parishioners are aware of changes in other parishes and the shortage of priests. People look to their church for stability and continuity so change can be very stressful. Churches need a sense of mission to continue successfully.

    Specific things we do to remind our parish of its relationship to the diocese and universal church are: Missionary co-operative appeal, the Evangelist, Bishop’s Appeal, Food for the Poor, Food for the Soul, etc.

    VI. Committee Reports

    A. Discernment Committee-No report.

    B. By-Laws Committee—No report. The by-laws will be attached to next month’s agenda and minutes for pastoral council members to review.

  6. Ministry Areas
    1. Christian Service—The next meeting will be on April 19th. The Parish Public Policy Forum will be held on Tuesday, March 14 at the State Capitol in Albany. A sign-up form is in the bulletin for all who are interestered.
    2. Prayer & Worship-- Liturgy team will meet tomorrow night to continue work on Lent. The Lenten theme will be Led by the Spirit we walk with Jesus in the wilderness to be refreshed and renewed to recognize and rise up to the life that is ours in Christ.

IX. Closing Prayer—Julie Petti.

Next meeting Monday, March 6, 2006 at 7:30 in the Church Meeting Room.

Materials for the meeting should be given to Cathy Brennan by Wednesday, March 1st.

 

ST. MADELEINE SOPHIE PASTORAL COUNCIL

1/9/06 Meeting Minutes

Present: Cathy Golas, Mark Weick, Kathy DeLaMater, Julie Haynes, Julie Petti, Joanne O’Hara, Kyle Warren, Anna Hartz, Gloria Towle-Hilt, Sr. Sheila Christensen, Sr. Marilyn Hickey, Fr. Jim Belogi, Earle Flatt, Rocco Solimando, Laura Conroy, Teresa Kovarovic & Caroline Schafer.

  1. Opening Prayer: Mark Weick Next Month: Julie Petti
  2. Approval of Minutes-11/7/05
  3. Additions to Agenda --Christian Service Report
  4. Chair Remarks This will be a challenging evening with the discussion of "A Challenge for the Parish-Evangelization".
  5. Old Business--Pastoral Planning—see attached sheet.

    VI. Committee Reports

    A. Time & Talent Written report—Two sign-up weekends for 2006; June for Faith Formation and September for all other ministries. Last year we received about 800 forms back but that was low as parishioners recommitting did not always submit forms. All communications this year will stress the need to use forms even for recommitment.

    B. Nomination & Discernment Need to form committee to elect new members at the end of the year. In even years, four at-large members needed. Qualifications: baptized Catholic, member of parish, at least 15 years old. Need to call Beth or another faciliator from the Diocese. Through Discernment we look into what is involved and if people want to run, notify from pulpit or bulletin. Copies of bylaws should be given to new members. The last revision to by-laws was in March 2005. (Have some copies available for next meeting.) Hopefully, a number of people would be interested in the discernment process. Discernment committee—Cathy Golas, Mark Weick, & Gloria Towle-Hilt. Questions raised on commitment for Discernment Committee—new about 4 meetings to prepare. Timeline prepared, meal for full evening. Fr. Jim stated that all candidates need to be present for full eveing so second meal does not have to be scheduled. They will meet for a few hours for discernment, break for dinner and go to church. Committee must meet with faciliator after discernment. Process should start in March and be completed in May. A lot of work will be done by e-mail. Pastoral Council is to empower others to assist with process of cooking, etc. Need commitment from candidates for time needed for discernment.

  6. Ministry Areas
    1. Christian Service—written report. No report for Hospitality or Bereavement. St. Vincent de Paul reported a low budget and the need for donations. The Parish Public Policy Network will begin in March.
    2. Faith Formation—Written report attached. Preparing for First Reconciliation and First Communion. 118 children receiving the sacraments (148 children was the largest class). They will still have two communion services. Confirmation was 11/28/05. 92 young adults and adults were confirmed. RCIA-One candidate to be baptized on Holy Saturday. Children’s Liturgy has 30-35 children attending every Sunday.
    3. Young Adult and Youth Ministry—Junior High Program-10 youth members & 6 adults. Cookie decorating party on 12/3. They decorated 10 trays of cookies which were given to several organizations. Planning meeting scheduled for 1/11/06. Group is service oriented. The High School Ministry meeting (during vacation) only 3 adults attended. 10th Grade retreat went well. Laura and 2 team members will go to team training. Young Adult Ministry was popular in the late 1990’s and is just starting to gain popularity again. Diocese has hired a Young Adult Ministry Liaison. Goals—Discover where our parish young adults are available, meet with them and determine needs. St. Henry’s in Averill Park has an active young adult ministry. There is a need to make programs family friendly. St. Vincent de Paul Parish had an active program at one time. Laura will check into that.
    4. School—Written report. Open Houses 1/11/06 & 2/8/06. Their fundraising total as of 1/1/06 was $20,680.66. The Second Annual Spring Gala is scheduled for Friday, April 28th, Defensive Driving Class on Saturday, February 18, and Ziti Dinner for Saturday, February 11. Cathy Golas mentioned that 2/14/06 is a lobbying day at the state capitol for Catholic School Tuition tax deductions. More details to follow. People to gather in Albany in support of Catholic Education to help push tax credits for tuition. Cathy will get more information.
    5. Administration—No report. Finance Council meets on 1/23/06.
  1. Pastor’s Remarks—Fr. Jim to provide stats on mass attendance totals. Advent & Christmas season went well. New mass schedule for Christmas went well. 4 PM was crowded, 7 PM was full, & midnight was well attended. There was difficulty identifying Eucharistic Ministers for the 9:30 AM mass. Liturgy Team did a great job. Fr. Jim thanked Barbara Walch and Joanne O’Hara for doing a great job of pulling it all together. He also thanked Faith Formation for bringing young people into this process. Tomorrow evening the Lenten Team starts planning.

IX. Closing Prayer—Laura Conroy.

Next meeting Monday, February 6, 2006 at 7:30 in the Church Meeting Room.

Materials for the meeting should be given to Cathy Brennan by Wednesday, February 1st.

 

PART III-A Challenge for the Parish: Evangelization

Group I

Programs to reach out to the alienated, fallen away and unchurched in our community.

      1. RCIA
      2. Adult Confirmation.

How do we reach out to folks who don’t know about us

Islamic Center outreach

Other Faiths do outreach.

Previously the coming home ministry.

Use of Guilderland Interfaith Council has not been as active recently.

More Ecumenical faith sharing groups-folks seeking other experiences but come back to SMS.

2 born again.

Activities of other church have an appeal.

Importance of listening—more attitude than structure. Offering friendship & service. SMS folks feel welcome and take time.

Evangelizing not a separate act-part of what we do. Put mass schedule on holiday baskets.

Parish Council taking leadership role. Working with Interfaith council for announcements for all faiths.

Mass count. Use of time when parents bring child for sacraments- time to join with them

 

Group 2

How do we reach out to others in parish? Fellowship, the gathering space has helped foster fellowship. RCIA—assist with the personal touch in evangelization.

Dischurched—People who have fallen away. How do we bring them back?

Unchurched—Do we know who they are?

  1. Friendship, refreshments.
  2. Service—How do we reach out?

Food pantry, CYO, Fair Trade Coffee, Job Fair, AA, Boy Scouts, Girl Scouts.

Proclamation—Getting people in to church.

 

 

ST. MADELEINE SOPHIE PASTORAL COUNCIL

11/7/05 Meeting Minutes

Present: Cathy Golas, Mark Weick, Stephanie Weick, Julie Haynes, Julie Petti, Joanne O’Hara, Anna Hartz, Gloria Towle-Hilt, Sue Hanson, Fr. Jim Belogi, Earle Flatt, Rocco Solimando, Laura Conroy, Teresa Kovarovic & Cathy Brennan.

  1. Opening Prayer: Fr. Jim Next Month: Mark Weick & Laura Conroy
  2. Approval of Minutes-October 3,2005
  3. Committee Reports

    4. A. Time & Talent- Kathy DeLaMater submitted a written report. To date 311 sign-up forms have been returned for a total of 790 commitments. This is slightly lower than last year.

    B. Hospitality-Earle submitted a written report which outlined the duties of the Hospitality Committee. Stephanie Weick volunteered to be the coordinator of the Hospitality Committee.

  4. New Business- Diocesan Parish Convening 10/29 from 8:15 to 3 PM at LaSalle Institute in Troy. No attendees were present at the meeting. Next year we will try to get information about the convening out sooner and hopefully have greater attendance from SMS.
  5. Ministry Area Reports

A. Christian Service Gloria submitted a written report. She met with Juliann and Tom Breedlove and spoke to other Christian Service ministry leaders. Donations to St. Vincent de Paul Society are down which has impacted their monetary donation to Twinning. Gloria has obtained a donation from a law firm to cover food purchases for Twinning for next month.

B. Prayer and Worship Julies Haynes reported that the Christmas subcommittee had met. The Christmas mass schedule has been changed to 4 PM, 7 PM, and midnight on Christmas eve and 9:30 AM & 11:30 AM on Christmas day. No 7:30 PM mass on Christmas night. The Liturgy Team will meet tomorrow.

VI. Pastoral Planning/Parish Mission Statement- We worked on Part II "Characteristics of Parishes that are most Vibrant and Successful." Next meeting we will discuss Part III "Evangelization." (See next page for notes from discussion.)

VII.Closing Prayer

Next meeting Monday, January 9, 2006 at 7:30 in the Parish Hall, basement carpeted room.

Materials for the meeting should be given to Cathy Brennan by Wednesday, December 28th.

 

PART II—Characteristics of Parishes That Are Most Vibrant and Successful

Liturgy and Preaching are strong characteristics of our parish, as well as ownership and a sense of family and feeling of being listened to.

Life Concerns needs development:

Family friendly activities needed.

Lenten pizza dinner was well received.

Men’s Association concert (Hair of Dog) was attended by all ages.

Two areas that are active and growing are Hospitality and Youth/Young Adult Ministry. New welcome packets are good addition.

Concerns:

Engaging new people can be difficult.

SVDP needs to bring in more new people.

Questions about visitation.

Lay leaders in our parish are generally visible and self-identified. They show personal initiation. Some people may be reluctant to over-commit. Parishioners may need to be invited to be lay leaders. FMP can help train lay leaders. Attendance at parish convening and other events can help bring in new ideas.

Name tags for pastoral council members can help parishioners identify council members.

Evaluation and feedback should be sought. Possibly new survey.

Parish Climate:

Tap seniors.

Ministry highlights in bulletin (define tasks)

More opportunities for faith sharing and community building.

Church social/teaching

Coordinating committee

 

ST. MADELEINE SOPHIE PASTORAL COUNCIL

10/3/05 Meeting Minutes

Present: Cathy Golas, Mark Weick, Stephanie Weick, Kyle Warren, Julie Haynes, Julie Petti, Joanne O’Hara, Kathy DeLaMater, Sue Hanson, Fr. Jim Belogi, Earle Flatt, Sr. Marilyn Hickey, Sr. Sheila Christensen, Laura Conroy, Teresa Kovarovic, Caroline Schafer & Cathy Brennan.

  1. Opening Prayer: Earle Flatt Next Month: Fr. Jim
  2. Approval of Minutes-September 12,2005
  3. Chair remarks- Cathy Golas spoke briefly about Bishop Hubbard’s speech "The Mission of the Contemporary Parish".
  4. Pastoral Planning/Parish Mission Statement- It was decided that we will break up "The Mission of the Contemporary Parish" up into parts and work on Part II "Characteristics of Parishes that are most Vibrant and Successful" next month. We will continue with Parts III-VII and then return to Part I and work on a mission statement for the parish at that time.
  5. Committee Reports

    6. Hospitality liaison is still needed. Earle will check with Pat Parker to outline what will be required of that position.

  6. New Business- Upcoming Diocesan Parish Convening 10/29 from 8:15 to 3 PM at LaSalle Institute in Troy. Registration is due by 10/19th. Parish will cover the cost.
  7. Ministry Area Reports

    8. School-report submitted. The Fall Festival (Marathon & Garage Sale) was this Saturday. It went very well. Grade 1 has planned Mass for tomorrow, and the school will participate in the Blessing of the Animals. Defensive Driving Class will be held on Saturday, October 29th in the parish hall. Craft Fair is scheduled for November 5, 2005.

    Faith Formation-report submitted. Religious education classes and the fall module for high school have begun. Sr. Marilyn and Sr. Sheila have met with 9th, 10th, and 11th graders and their parents during the month of September. The RCIA team met on 8/25 and Inquiry was held on 9/14. The first session of Children’s Liturgy of the Word began on Sunday (10/2).

    Young Adult-Youth Ministry-report submitted. Laura Conroy gave a brief explanation of meetings planned for Jr. High, Sr. High and Young Adult Ministry. She plans to speak at all masses on the weekend of 10/29 & 10/30.

    Administration/Finance-report submitted. Monthly collections were very close to budgeted amount. Transfer to the school was less than anticipated. Because of the shortfall of the Bishop’s Appeal, $35K of the diocesan assessment had to be funded by the church. The line of credit has been paid off and the mortgage is currently $214K. Some capital improvements done this summer include building the pavilion, blacktopping the parking lot, and a new church sign.

  8. Pastor’s Remarks-The Work of Human Hands sale went very well as did the Time and Talent Weekend. The Men’s Association has cancelled the Oktoberfest due to slow ticket sales. A member of the Finance Council will speak at mass on 10/15 & 10/16. Fr. Jim Walsh will also be here that weekend to speak about vocation awareness.
  9. Closing Prayer

Next meeting Monday, November 7, 2005 at 7:30 in the Church Meeting room.

Materials for the meeting must be given to Cathy Brennan by Wednesday, October 26th.